Definitions
"Service" refers to Quillography Rebuttal.ai. "You" or "User" refers to the individual using the service. "We," "Us," and "Our" refer to Quillography.ai, the operator of Rebuttal.ai.
Privacy Summary
We prioritize your privacy and data security:
- Limited Data Collection: We collect only essential data for service improvement and user experience
- Anonymous Analytics: Usage patterns tracked with hashed identifiers only - no personal information
- Optional Feedback Storage: Messages stored only when you provide feedback (automatically deleted after 90 days)
- Third-Party Processing: Messages are processed through OpenAI's API under their privacy terms
- No User Accounts: No registration required - data linked to anonymous session tokens only
1. Information We Collect
Quillography Rebuttal.ai is designed with privacy by design principles. We collect minimal information necessary to provide our service:
1.1 Message Content
- Input Messages: The text you submit for professional response generation
- Processing Purpose: Used solely to generate improved professional responses
- Retention: Not stored during normal use - only retained when you provide feedback
1.2 Optional Feedback Data
- Feedback Messages: Original messages and AI responses when you rate our service
- User Ratings: Your feedback ratings (helpful, okay, poor) and optional comments
- Purpose: Service improvement and response quality enhancement
- Retention: Automatically deleted after 90 days
1.3 Technical Information
- Hashed User Identifiers: Anonymous tokens derived from IP addresses for rate limiting
- Browser Information: Standard web browser data for compatibility
- Session Data: Temporary session identifiers for proper application function
1.4 Anonymous Analytics Data
We collect anonymous usage analytics to improve our service:
- Usage Patterns: Tool preferences, tone selections, and interaction patterns
- Performance Metrics: Response times and system performance data
- User Segmentation: Anonymous behavioral patterns for service optimization
- Error Logs: Technical errors for troubleshooting (no personal content included)
2. How We Use Your Information
Processing Your Messages
Your messages are processed through OpenAI's API to generate professional responses. This processing:
- Occurs in real-time with no persistent storage
- Is subject to OpenAI's privacy policy and terms of service
- Does not involve human review of your content
- Is automatically deleted after processing
2.1 Service Provision
- Generate professional responses to your messages
- Provide tone adjustment and communication enhancement
- Ensure service availability and performance
2.2 Security and Fraud Prevention
- Rate limiting to prevent abuse
- Security monitoring for service protection
- Error tracking for service improvement
3. Data Sharing and Third Parties
3.1 OpenAI API
Your messages are processed through OpenAI's API service:
- Purpose: AI-powered response generation
- Data Sent: Your input message and processing parameters
- OpenAI's Commitment: As of our last update, OpenAI does not use API data for training
- Privacy Policy: OpenAI Privacy Policy
- Terms of Service: OpenAI Terms of Service
3.2 No Other Sharing
We do not share, sell, or transfer your data to any other third parties except as required by law.
4. Data Security
Security Measures
- Encryption: All data transmission uses HTTPS encryption
- No Storage: Messages are not stored on our servers
- Memory-Only: All processing occurs in temporary memory
- Immediate Deletion: Data is automatically cleared after processing
5. Your Rights and Choices
5.1 Data Control
You have control over your data and how it's used:
- Feedback Control: You choose whether to provide feedback (which stores messages)
- Session Control: Close your browser to end all session data
- Usage Control: You control what messages you submit
- Data Deletion: Contact us to request deletion of your stored feedback data
5.2 Data Retention and Deletion
We automatically manage data retention:
- Feedback Data: Automatically deleted after 90 days
- Analytics Data: Anonymized data retained for service improvement
- Session Data: Deleted when you close your browser
- Manual Deletion: Contact privacy@quillography.ai to request immediate deletion
5.2 GDPR Rights (EU Users)
Under GDPR, you have the following rights:
- Right to Access: Since we don't store data, there's no personal data to access
- Right to Rectification: Not applicable as no data is stored
- Right to Erasure: Not applicable as no data is stored
- Right to Portability: Not applicable as no data is stored
- Right to Object: You can stop using the service at any time
6. Cookies and Tracking
6.1 Essential Cookies
We use minimal cookies for essential functionality:
- Session Cookies: Temporary identifiers for proper application function
- Security Cookies: Rate limiting and abuse prevention
- Preference Cookies: User interface preferences (theme, etc.)
6.2 Analytics Cookies
If analytics are enabled, we may use:
- Usage tracking cookies (anonymized)
- Performance monitoring cookies
- Error tracking cookies
Cookie Control: You can disable cookies in your browser settings, though this may affect functionality.
6.3 Do Not Track Signals
We do not currently respond to "Do Not Track" signals, as there is no consistent industry standard for compliance. However, we continuously monitor for standards and updates in this area.
7. International Data Transfers
Your data may be processed in various locations:
- Hosting: Our infrastructure is hosted via trusted, GDPR-compliant cloud providers with strong security practices
- OpenAI Processing: Messages are processed through OpenAI's API infrastructure
- Safeguards: All transfers use encryption and secure protocols
8. Children's Privacy
Our service is designed for professional business communication and is not intended for children under 13. We do not knowingly collect information from children under 13.
9. Changes to This Policy
We may update this privacy policy to reflect changes in our practices or legal requirements. Updates will be posted on this page with a new effective date.
10. Contact Information
11. Legal Basis for Processing (GDPR)
For EU users, our legal basis for processing is:
- Legitimate Interest: Providing professional communication services
- Consent: Your voluntary use of our service
- Contract Performance: Fulfilling our service obligations
Our Commitment
Quillography Rebuttal.ai is committed to protecting your privacy through:
- No Data Storage: Your messages are never stored
- Minimal Data Collection: Only essential information for service operation
- Transparent Processing: Clear communication about how we handle your data
- Security First: Strong encryption and security measures
- Privacy by Design: Privacy considerations in all our technical decisions
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